How To Add Ms Teams In Outlook

When you’re ready to add the Teams link, start by opening a new email from Outlook. The email will have your existing signature. Use it to pick the position you want to add the new link (or where you’ve been told to add it!) and type, ‘Chat with me on Teams!’. In Outlook click on File and then Options. Now you will get a separate window. From the Left-hand side panel look for Add-ins, Right-hand side panel show Manage COM Add-ins. Using the Teams plug-in in Outlook can be a great assistant! For a more in-depth walk-through with Microsoft Teams, view the Tech Talk video training. Installing Teams Outlook Plug-In. Generally speaking, the Teams plug-in automatically installs to Outlook when you install the Teams desktop application (this is required). In the Outlook Options window, go ahead and select Add-ins. Now look into the list of Inactive and Disabled add-ins and see if your Teams for Microsoft office is there. If so, from the lower end of the window, go to the Manage combo box. Ensure that Com-Add ins is selected and click Go.

How To Add Ms Teams In Outlook Mail
Can't Add Teams To Outlook
How To Add Ms Teams Add Ins In Outlook
How To Add Ms Teams Add-in In Outlook

Beyond cooking up a Zoom meeting from the Zoom app or website, you can sometimes more easily and conveniently set it up directly from Microsoft Outlook. Scheduling a meeting from Outlook can save time as the meeting invitation is automatically generated in an email.

SEE: Zoom 101: A guidebook for beginners and business pros (TechRepublic Premium)

More about Windows

You can set up a meeting with either the Outlook client version or the web app. To create a meeting using the client version of Outlook, you must be running Exchange on the backend. If you're an administrator, you can install the Zoom add-in for your Microsoft 365 users.

If you use an IMAP or POP3 email account, you can use the Outlook web app to schedule your meeting instead. Let's check out all the options.

How to install the Zoom add-in for Microsoft Outlook

You first need to install the Zoom add-in for Outlook. To do this for your own account, open Outlook and click the icon or menu for Add-ins. In the Search Add-Ins field, type zoom. From the search results, click the Add button for Zoom for Outlook. Click Continue to install the Zoom add-in. The add-in will now appear when you attempt to schedule a meeting (Figure A).

Figure A

If you're an administrator who wants to make the Zoom add-in available for all your users, sign into your Office 365 Admin Portal. Select Settings and then go to Add-Ins. At the Add-Ins screen, click the icon to Deploy Add-In (Figure B).

Figure B

How To Add Ms Teams In Outlook Mail

At the pane to Deploy a new add-in, click Next. Then click the button to Choose from the Store (Figure C).

Figure C

In the Search field, type zoom. From the search results, click the Add button for Zoom for Outlook (Figure D).

Figure D

At the pane to Configure Add-In, you'll need to make a few choices. In the first section for Assign users, determine whether you want to install the add-in for everyone, just for specific users or groups, or just for yourself.

In the second section, decide on the deployment method. You can opt for 1) Fixed to automatically deploy the add-in so that users can't remove it; 2) Available to give users the option of installing the add-in; or 3) Optional to deploy the add-in but give users the ability to remove it. When done, click the Deploy button (Figure E).

Figure E

You can then close the Office 365 Admin portal. Note that it could take up to 12 hours for the add-in to be deployed to your users depending on the size of your organization. But it should appear more quickly than that.

How to install the Zoom add-in for the Outlook web app

If you don't use Exchange to manage your email and you do use the Outlook web app, you can set up the Zoom plug-in that way. First, browse to the Zoom for Outlook download page at the Microsoft app store. Click the button to Get it now (Figure F).

Figure F

Sign in with the account you use for Outlook on the web. Continue from there, and the Outlook web app will open. At the Zoom for Outlook window, click the Add button (Figure G). When done, close the Zoom windows in Outlook.

Figure G

How to create a Zoom meeting in Outlook

To set up a Zoom meeting in the Outlook desktop client, click the icon for New Items and select Meetings. At the Meeting invitation, click the toolbar icon for Add a Zoom Meeting. Sign in with your Zoom account. Notice that the email is automatically populated with the link, ID, password, and other details for your meeting. Fill out the remaining details and then send the invitation (Figure H).

Figure H

To set up your meeting in the Outlook web app, click the Calendar icon at the bottom of the left pane. Click the button for New Event. At the invitation window, click the link for More options. Then at the full invitation window, click the Zoom icon at the top and select Add a Zoom Meeting. Add the necessary details and send the invitation (Figure I).

Figure I

Important

The Microsoft Teams admin center is gradually replacing the Skype for Business admin center, and we're migrating Teams settings to it from the Microsoft 365 admin center. If a setting has been migrated, you'll see a notification and then be directed to the setting's location in the Teams admin center. For more information, see Manage Teams during the transition to the Teams admin center.

By default, Teams is turned on for all organizations. If you used Teams during the preview period, the setting stays the same as what you set during your Teams preview.

Can't Add Teams To Outlook

As an administrator for your organization, you can assign user licenses to control individual access to Teams, and you can allow or block what content sources can be used in Teams. See Manage Microsoft Teams settings for your organization or Admin settings for apps in Microsoft Teams for more information.

How To Add Ms Teams Add Ins In Outlook

To learn more about managing individual licenses, read Microsoft Teams service description.

Turn Teams on or off for your entire organization

How To Add Ms Teams Add-in In Outlook

Tenant-level control for Teams was removed effective August 2018. Control access to Teams in your organization with user-level licensing. To learn more, see Manage user access to Teams.